ABA payment settings

Setting up your ABA payment settings

Your ABA payment settings are configured on a per-paying entity basis. When you process your pay, the details on the ABA payment settings page are combined with your Office Code information to generate your ABA files.    

In this article, we will cover: 

• How to set up new ABA payment settings 
• How to edit existing ABA payment settings

  For more information on managing Office Codes (Paying Entities), please see our helpful guide here. 

Setting up ABA payment settings

Before using foundU or paying from a new Office Code (Paying Entity), it's important to set up your ABA payment settings.    

To set up your ABA payment settings:

1. Navigate to the main menu > Payroll Settings > ABA Payment Settings.
2. Choose whether you would like to turn on Automatic generation to have your ABAs created automatically for you.
   
     Please note: We highly recommend generating ABA files automatically for a more efficient payroll process each pay cycle. If this setting is turned off you will need to generate ABA files manually after each pay cycle. 
3. Choose whether you would like to use File splitting, as some banks encounter problems with ABA files, the below settings allow you to customise your ABA file to cater to your specific Financial Institution. 
   • Split ABA files over a certain number of lines? - When enabled, your platform will still only generate one ABA file, once it has been downloaded from your platform it will appear as a zip file containing your multiple ABA files.
     
     E.g. Some Financial Institutions will reject an ABA file if it spans over the limit of lines they allow. Enabling this setting allows you to set your line limit before the ABA file splits. 
     
     
   • Split ABA files containing duplicate bank accounts? - When enabled, your platform will still only generate one ABA file, once it has been downloaded from your platform it will appear as a zip file containing your multiple ABA files.
     
     E.g. If you have generated more than 1 payslip for an employee in the same pay period, or have employees with a shared bank account, their pay will be split into different ABA files to be uploaded to the bank separately.
     
     
   • Split deductions paid to a bank account into a separate ABA file? - When enabled, a 2nd ABA file will be generated when payroll is run , this will house your employee deductions and needs to be downloaded separately. 
     
     E.g . Enabling this setting allows you to separate and easily view deductions paid to other bank accounts in your statements. 
     
4. Select the office code you want to add the ABA payment settings to from the left-hand side and enter the following information:
   • APCA number - A unique six-digit number that identifies companies approved by financial institutions to use the system. Consult your payroll professional or bank to confirm. 
   • Transaction code - This is used to determine the formatting of your ABA file. Consult your payroll professional or bank to confirm.
   • Name of user supplying file - This will be displayed on the ABA file as the user who submitted the ABA file. This is often the business name or the name of the individual. 
   • BSB Number - The six-digit number that identifies the bank or branch. 
   • Account number - The unique string of numbers, letters, and other characters that identify the specific financial account.
   • Name of remitter - This will display on the employee's bank statement as the payer. 
   • Lodgement reference - This will display on the employee's bank statement as the transaction description.  
   • Description for Business Statement - This will be displayed on the ABA file as the file's description of its entries. Used for business statements. 
   • How is your ABA payment date determined? - Choose either 'By day of the week' or 'Number of days after payslip generation'. Sets the default ABA payment date applied to generated payslips. 
   • How many days after a payslip is generated is the ABA file usually paid? - Used in conjunction with the 'Number of days after payslip generation' option. You can override this date when generating payslips if needed. 
   • Include debit entry line in ABA file - Some banks require a Debit Entry line. Consult your bank to confirm. 
     
     
5. Save changes.

Editing ABA payment settings

Once you have set up your ABA payment settings in your platform there may be times when you need to update your ABA payment settings information. For example, your banking institution has changed. 

To edit your ABA payment settings: 

1. Navigate to the main menu > Payroll Settings > ABA Payment Settings.
2. Select the relevant office code you wish to update the ABA payment settings for on the left-hand side. 
3. Update the relevant information and save your changes. 

  Please note: If any information is missing or not updated correctly, you will not be able to save your changes until the invalid information is corrected. Office Codes with missing information will fail to generate ABA files until actioned.