Setting up your Public Holidays

Public holidays

Setting up your public holidays with foundU is easy!

Your national and state public holiday rules and rates are already inbuilt with your Awards & Agreements and will flow through to your employee's pay.

All you need to do is ensure that your public holiday dates are updated for any regional and additional public holidays.

Looking to manage your employee's leave and public holidays click here!

Setting your public holidays in your platform

All key (national) public holidays are stored in your platform and your platform is automatically updated with the Australian Government's holidays.

For all regional and additional public holidays, you will need to check and customise your public holidays so that they align with your business.

Regional holidays will need to be applied and may not be listed in your key public holidays. For example, a 'regional Show day'.

To review your public holidays set up:

  1. Navigate to the full menu by selecting the hamburger icon > Payroll Settings > Public Holidays.
  2. You can use the Search bar to find specific holidays.
    • You can also use the Delete button to delete any public holidays if needed. 

To add a new public holiday:

You'll have the options to apply holidays in the following ways:

  • General
  • To a specific operation/s
  • Specific operation job
  • Specific operation roster

 

To add new holidays, scroll down to Add New Entry and select the relevant tab.

You have the options to apply holidays in the following ways:

General Tab: Holiday that can be applied nationally or state-based.

  1. Enter the Date of the holiday.
  2. Enter the name of the holiday in Description.
  3. Enter the Location. e.g. NAT = national, WA | NT = multiple states.
  4. Apply to Specific Awards (optional) if you would like to apply the public holiday to a specific award you are able to specify the award.
  5. Select Is a partial holiday if you would like to enter in a specific time from when a partial holiday applies
  6. Click Submit to save.

Specific Operation Tab: Holiday applied per client/operation.

  1. Enter the Date of the holiday.
  2. Enter the name of the holiday in Description.
  3. Select the Operation /client.
  4. Enter the Location. e.g. NAT = national, WA | NT = multiple states.
  5. Apply to Specific Awards (optional) if you would like to apply the public holiday to a specific award you are able to specify the award.
  6. Select Is a partial holiday if you would like to enter in a specific time from when a partial holiday applies
  7. Click Submit.

Specific operation job: Holiday applied per operation, per job.

  1. Enter the Date of the holiday.
  2. Enter the name of the holiday in Description.
  3. Select the Operation /client.
  4. Select the specific Job it applies to.
  5. Apply to Specific Awards (optional) if you would like to apply the public holiday to a specific award you are able to specify the award.
  6. Select Is a partial holiday if you would like to enter in a specific time from when a partial holiday applies
  7. Click Submit.

Specific operation roster: Holiday applied per operation, per roster.

  1. Enter the Date of the holiday.
  2. Enter the name of the holiday in Description.
  3. Select the Operation /client.
  4. Select all Rosters to apply to.
  5. Apply to Specific Awards (optional) if you would like to apply the public holiday to a specific award you are able to specify the award.
  6. Select Is a partial holiday if you would like to enter in a specific time from when a partial holiday applies
  7. Click Submit.

Specific employee(s): Holiday applied per employee and state.

  1. Enter the Date of the holiday.
  2. Enter the name of the holiday in Description.
  3. Select the Employee/s it applies to.
  4. Enter the Location. e.g. NAT = national, WA | NT = multiple states.
  5. Apply to Specific Awards (optional) if you would like to apply the public holiday to a specific award you are able to specify the award.
  6. Select Is a partial holiday if you would like to enter in a specific time from when a partial holiday applies
  7. Click Submit.

Salaried employees: Paying employee's ordinary base rate (normal rate)

You can apply normal pay rates for salaried staff on public holidays where required. To do this:

  1. Navigate to People, Approved People.
  2. Either find the specific employee using the search bar, or Show Filter to search on Employment Type = Salaried, scroll down and and click Apply Filter.
  3. Click on the employee name to go into their profile.
  4. Select the Employee Card icon, open the Employment Type tab and edit existing position, click continue to proceed to the Work Pattern page.
  5. Slide the toggle 'Use Normal Rate'.

You have now enabled the platform to be paid their Ordinary Base Rate on public holidays and this will automatically flow through to payroll on public holidays.

  Please note: This setting will override any other platform setting pertaining to public holidays.

 

 

 

Extra award interpretation (EBA for public holidays)

Depending on your award interpretation as per your Enterprise Bargaining Agreements (EBA), you can turn on additional interpretation options.

  • Default: Public holiday rates will apply as per the award interpretation.
  • Force public holiday entire shift: The shift will be paid as a public holiday regardless of the award interpretation.
  • Treat as normal day: The day will not be treated as a public holiday, standard rules will apply.
  • Pay Base Rate: The employee's normal ordinary rate will be used and no overtime and shift loadings will be applied.

To turn on these options:

  1. Navigate to the full menu (hamburger icon top left), Platform Settings, System Settings.
  2. Find 'Extra award interpretation options for permanent employees when approving shifts on public holidays' (use Ctrl F to search if needed).
  3. Turn on.
  4. Click Save Settings.

 

 

    • Now when you navigate to approve shifts and approve a shift on a public holiday e.g. Christmas Day (QLD) you will be prompted for the different options for how you'd like to treat this day. In addition to Default and Treat as normal day, you will now also have:
    • Pay Base Rate: The employee's normal ordinary rate will be used and no overtime and shift loadings will be applied.
    • Force public holiday entire shift: The shift will be paid as a public holiday regardless of the award interpretation.

 

 

Was this article helpful?
1 out of 1 found this helpful