Adding multiple casual positions

Adding multiple casual positions

When you have casual employees that work multiple positions, you may like to add their multiple positions into their Employee profile. This is especially useful if you have junior workers or apprentices as their pay rates will update each year.

In our example, Hayley is 16 years old and works a Casual in two positions in Customer Service and as a Kitchen hand. As Hayley's 17th birthday is coming up on the 1st of August, we'll set her 17 year old positions in the examples below.

Create a new position

To add a new position when there is an existing position, you'll need to do 2 things in order for this change to take place seamlessly.

  • Create the Employee's new position using Add New Position.
  • Then, end the previous position if it is no longer needed.

Let's begin by setting up the new position:

  1. In the Employee overview, select the Employee Card icon > Employment type > Casual.

  2. Select the Add New Position button.
  3. Enter the Employment type (casual, full-time or part- time). Then click Continue. In our example we'll add in another casual position for Hayley- Customer Service for a 17 year old.
  4. Select the new Position from the drop down box, this will auto-populate the rate. 
  5. Add a Cost code where applicable.
  6. Position Start date for this change to take effect. You can optionally add a position end date as well.
  7. Click Add and Review once all position details have been updated.

  8. If you are happy with the changes made, select Continue.
  9. A review screen will allow you to see any future shifts that the employee has, and it will ask you what you would like to do with future shifts. For more information on resolving issues that may arise here see our guide here.
  10. In Hayley's example there are no issues to resolve. And we save the new position.

End an existing position (where needed)

Ending the previous position:

In the case the previous position won't be used, for example the employee has had a promotion or has moved to a new level due to age. It is best practice to end the previous position if it won't continue to be used.

To do so:

  1. In Employee card > Employment Type, select the pencil Edit icon on the position you would like to end.
  2. Apply the appropriate end date. Ideally the day before the start date of the new position. In Hayley's example, an end date is added for the 31st of July for her 16 year old positions.

  3. Select continue.
  4. A review screen will allow you to see any future shifts that the employee has, and it will ask you what you would like to do with future shifts. For more information on resolving issues that may arise here see our guide here.
  5. In Hayley's example there are no issues to resolve. And we save the new position.

 

 

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