Adding & working with multiple positions

Managing multiple positions

All employees can have multiple positions assigned to their profiles. This can be done for a number of reasons but most commonly this is used for:

• Higher duties. Additional positions are paid at higher rates. 
• Different roles. Additional positions are different jobs, tasks, or titles the employee can work. 

Adding additional positions to permanent employees

There are two types of permanent positions;

• A Primary position - There can be only 1 primary position per employee.
• and Additional positions - When working with multiple positions, all other positions are created as 'additional positions'. 

The primary position is at the top of the Employment Type tab with Additional Positions sitting below them. 

A more detailed explanation of how permanent positions work can be found here. 

To add additional positions to a permanent employee:

1. Navigate to the employee's profile > Employee Card > Employment Type. 
2. Click Add Additional Position. 
   
   
   
   
   
   
3. Select locations from the drop-down. You can enter multiple locations if this position can be worked over multiple rosters. 
4. Choose the position, ensuring that you select the position under the relevant award.
5. Choose a Custom Position Title (optional). This will appear on the employee's payslip.
6. Set the rate that the position is to be paid at. This rate can be different to the rate of the primary position. 
7. Select Yes to add a Cost Code (if applicable) to this position.
8. Select the Position Start Date. Additional positions can be started at any point during a paycycle. 
9. Select Add & Review Position.
   
   
   
10. Click Next, review any issues and then Continue. 

  Note: Additional positions can be applied to salaried employees too. This is primarily for rostering purposes as an (optionally) increased rate on the additional position will never be used. The additional position & rate can be manually applied to payslips if need be. 

Adding additional positions to casual employees

Unlike permanent positions, all casual positions are set up in the same way. There are no primary or additional positions. 

To add multiple positions to a casual employee:

1. Navigate to the employee's profile > Employee Card > Employment Type. 
2. Click Add Position.
   
   
   
3. Select locations from the drop-down. You can enter multiple locations if this position can be worked over multiple rosters. 
4. Choose the position, ensuring that you select the position under the relevant award.
5. Choose a Custom Position Title (optional). This will appear on the employee's payslip.
6. Set the rate that the position is to be paid at. This rate can be different to the rate of other positions this employee has. 
7. Select Yes to add a Cost Code (if applicable) to this position.
8. Select the Position Start Date. 
9. Select Add & Review Position.
   
   
   
10. Click Next, review any issues and then Continue.