How to set up Beam to pay employee's superannuation

Set up and use the Beam integration to pay your employee's superannuation

Beam is a free clearing house that is integrated into foundU for easy and fast superannuation payment processing.

Beam can be set up and configured per entity within your platform, allowing you to process all, or some of your entities as required.

Before registering for Beam:

• Please note ensure that any batches that you do not want to pay through beam have been processed before registering with Beam.

Permission warning: Please note that super admins will have access by default, and that employee restrictions do not apply to superannuation. Granting access to admin users, will allow access to all employee superannuation data within this feature, regardless of any search restrictions applied to their employee profile

Once set up, details can be updated at anytime through the Beam set up and configuration process found in Payroll Settings > Superannuation.

Let's start paying your employee's super in foundU!

Please note: foundU does not provide financial product advice and does not recommend any particular clearing house provider.

This video will walk you through how to set up Beam in your platform to pay super- 4 min watch.

Register for Beam

You'll use the registration link to use Beam through your foundU platform. This will also be where you can update any Beam details if you need to:

Register to use Beam:

1. Navigate to the hamburger icon > full menu > Payroll settings > Superannuation
2. Select Beam in the right menu and scroll to the bottom to select a registered entity. Select your pay entity from the drop down list and continue to Beam.
   
   - If you need guidance for how the pay entities are displayed see this guide here.
   - In the below example we have a business called Caffeine Pty Ltd (ABN), which has an entity called Caffeine Group (ACN) that consists of 4 Caffeine Express stores across the business.

   

1. - Note: For all additional entities, this button changes to Register Another Entity.
   - You can also create a new pay entity (relevant to those who are setting up a new entity for the first time,  for more information click here).
   
   
2. This will take you to the Beam registration page where you will set up your details, payment method, default fund and terms & conditions.
3. Complete each of the 4 steps to set up your Beam.
4. You'll then see a final Beam confirmation screen "Congratulations! You're now ready to manage super in your payroll with Beam." You'll then need to select the back to foundU button to save and complete the registration. This will then return you back to your foundU settings. 

   

5. Next you'll need to update your refund account details before you can process a payment via Beam. When entering the refund details you'll need to add in the full BSB, account number and name. The full account details will display once saved. (Direct debits will only show the last 3 digits of the account number).

   • 

   • Beam bank account details:
   • Please note should you wish to update your details you can return to Beam settings via Payroll settings  > Superannuation and select the update button. Choose either Update organisation details or Update refund account details, which will then show the Beam steps where you can update your information.

1. Your details 2. Payment method 3. Default fund 4. T and C's

1. Your details tab

2. Payment method tab.

• Here you can choose one or more payment methods.
• If you choose to have multiple direct debit accounts, you'll need to specify your primary account in your foundU settings (by selecting 'Make primary' which will make the chosen account your default account).

3. Default fund tab.

4. T and C's tab.

Review your General Superannuation Settings

As superannuation will be paid per entity on your foundU platform, ensure to check your platform's General Superannuation settings.

To view your General Superannuation settings:

1. Navigate to the hamburger icon > full menu > Payroll settings > Superannuation this will display the general settings at the top.
2.  The general settings affect all entities within your foundU platform. Please make changes with caution.
   • Super accrue method (cash basis or accrue).
   • Default Super rates e.g. 9.5%.
   • Default Super fund.
   • Allow Super to be optional (Admin).
   • Super accrual Threshold e.g. $350.
   • Ignore under 18 super rules.
   • Allow employee additional super contribution.
   • Allow employees to created or edit superannuation salary sacrifice.
   • Superannuation payment period- i.e. monthly or quarterly.
   • Superstream format.
   • Superannuation employer id.
   • Superannuation file reference. This is used if you require a reference for your clearing house (if not using Beam).

Beam settings

Once you've registered for Beam and chosen your General Superannuation preferences, you can then specify the details of your Paying entity and default super funds will be listed in the Beam menu.

This will also include:

• The start and end dates as per Beam (useful for your default super fund history).
• Default super funds added via Beam will display here.
• You can also set the refund account, please note that this will need to updated if your bank account changes.

And then you'll need to set up your refund account before you can process your first payment with Beam.

Tip: Ensure to add in the hyphen when adding in the BSB e.g. 084134 would be 084-134.

The account details provided for refunds are sent when processing batches via Beam. Once sent, these cannot be changed for that batch. Changes must be made before sending super batches, the refund details will be displayed on the payment selection dialogue.

You're now ready to pay your employee's super