Add a position to a new employee

Position Set Up Options

Before you can assign work to an employee in foundU, you'll need to set up the employee's position information including their employment type, position, pay rate, location/s & any entitlements.

In this article we will be covering the following steps.

  • Setting up positions for new casual staff
  • Setting up a position for new permanent staff
  • Setting up additional positions for new permanent staff
  • Adding entitlements to employees

If you're looking to add a new position to an existing employee, the following two articles will be of assistance.

Changing Permanent Positions
Changing Casual Positions

Step 1: Locate Employee Card
  • Search for your desired employee in the search bar or locate your employee via People > Approved People and click their name to access their employee profile.
  • Select the Employee Card icon and open the  Employment Type tab.
  • Click Add New Position and select their position type  i.e. full time, part time or casual and select continue.

Step 2: Employee Position Set Up
Casual Full time & Part Time Salaried
  1. Select Location/s from the drop down.
  2. Select the Position Group (optional)
  3. Choose the Position or Type the position name to locate the position quickly. This will then bring in the information from the relevant award.
  4. Choose a Custom Position Title (optional). This will show up on the payslip.
  5. The rates will pull in from your Awards & Agreements. You're able to edit the Rate by typing it in if you pay above award. Please note that the overtime/penalty rates will also calculate based off the rate determined here.
  6. Select Yes to add a Cost Code (if applicable) to this person and position.
  7. Select the Position Start Date and End date (optional).
  8. Click Add & Review Position.
  9. Then review the details. Edit the rate or Delete the position (as required).

  10. You can add additional positions at this point if required by repeating the above steps. When ready, click Continue
Note: The review screen will likely require no action for a new employee. If you receive any warnings, please refer to the article on Changing Casual Positions.
Step 3: Add Entitlements

You can choose to add entitlements directly after the position has been created. If selecting yes, you will have the option to select any entitlements applicable (based on employment type) from the drop-down menu.

Note: Some entitlements may be automatically selected for the employee due to the platform setup. More information about entitlement configuration can be found in this guide

  1. Select the relevant entitlement from the drop-down menu.
  2. Update any values if necessary the select Add & Review Entitlement.
  3. Repeat the above steps for all entitlements you'd like to add to the employee then click Save when done.
Changing Permanent Positions
See our helpful changing or editing a Permanent position step-by-step guide here.
Changing Casual Positions
See our helpful changing or editing a Casual position step-by-step guide here.
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