The ATO has finalised requirements for payment of the JobKeeper wage subsidy, we are keeping up with any updates as they are released and updating processes for you as they are available.


Some notes before we begin:

  • Eligible businesses must enrol their businesses for the JobKeeper payment
  • All eligible employees must complete the JobKeeper Employee Nomination form from the ATO. 
  • Eligible employees can be identified using the Job Keeper Eligibility Report, the Government Treasury Department also have a great resource here on assessing eligibility. 
  • The ATO requires employees and payroll providers to report the fortnight start dates and finish dates of eligibility through STP - foundU automatically takes care of this for you
  • The ATO requires that the minimum fortnightly payment amount of $1500 must be calculated on  payment dates and in line with their prescribed fortnights, starting from 30 March – 12 April
  • The ATO have requested that the start date of the employee JobKeeper eligibility is reported through to them via STP, we have added a 'start date' field into the JobKeeper process.
Step 1: Marking employees as eligible

You will need to mark which employees are eligible for the JobKeeper subsidy. There are two options for this:

Option 1: In Bulk using JobKeeper Eligibility Report

  • Go to the JobKeeper Eligibility Report located in the Workforce Report Centre 
  • Select which employees you would like to make eligible, and use the Mark As option to mark all selected or filtered employees as eligible. 
  • Please select the eligibility Start date applicable for the batch of employees, the start date should be when the eligibility period start - this may not line up with the first payment date.

Option 2: Employee Profile 

  • Go to Approved People and select the Employee
  • Toggle ON the Eligible JobKeeper option in the employee overview.
  • Please select the eligibility Start date applicable for the batch of employees, the start date should be when the eligibility period start - this may not line up with the first payment date.

The ATO have requested that the start date of employee JobKeeper eligibility is reported through to them via STP, we have added a 'start date' field into the JobKeeper process.

Note: To update this for current eligible employees please follow the below steps:

  • Go to your JobKeeper Eligibility Report (Reports > Workforce) and filter on eligible employees.

  • Select employees you would like to update the dates for, and select  Mark as Eligible, this will allow you to select the start date for the batch of employees. 

When complete, please go to your Single Touch Payroll page where you will see a new outstanding submission. Submit this as normal to notify the ATO. 

 

Step 2: Paying your JobKeeper Payments

 

Automated JobKeeper Payment Process

We are always developing our product to make things simpler and easier for our customers. As of May 19th, 2020 we have released a new automation to our JobKeeper process. Here is how the automation works: 

JobKeeper payslips will automatically be generated:

  • If an employee does not work in a period, the JobKeeper payment amount of $750 per week or $1500 per fortnight will generate.
  • If an employee does work in a week, the pay item will be automatically inserted into the payslip with a $0.00 value.
  • Use the new JobKeeper payments report, to show the gross wage value of the ATO prescribed fortnights for each eligible employee.
  • Edit the amounts if you are topping up, and update the payslips with applicable payslips or use the allowance CSV upload

Before proceeding ensure your employees' are toggled on in the Employee's profile. 

Check out our webinar on the new automation here.

 

Paying Employees that have been 'Stood Down':

If your employee/s have been stood down, or are otherwise not receiving any other payment for wages.

  • Go to Payroll > Pay and view Draft payslips for the period ending.
  • As long as the Employee has the JobKeeper toggle on- the JobKeeper pay item to the value of $1500(fortnight) will automatically pull through to this employee's draft payslip.
  • To view how JobKeeper pulls through to this individual pay, select the green button on the left to view the payslip.
  • Here you will automatically be able to see the amount generated for the pay period. Either $1500/fortnightly or $750/weekly.

 

Paying Employees that are also being paid 'Wages':

If your employees are working and / need to be paid wages this will need to be paid as normal, however their total gross wages must be at least $1500 in the prescribed ATO fortnights. 

If an employee does work in a week, the pay item will be automatically inserted into the payslip with a $0.00 value.

  • When viewing draft payslips, you will see a 0.00 value indicating you need determine the employees total gross wages by using the JobKeeper Report.
  • Navigate to Reports> Financial> JobKeeper Report
  • Select the prescribed JobKeeper ATO fortnight, and select Run.
  • Here you can view and processed earnings as well as unprocessed earnings for each eligible JobKeeper Employee. Using the total column you can view the entire earning for each employee with in the prescribed fortnight to determine the top up value.

In the case of a top up, you will need to manually enter the values to top up the employees gross wage to $1500.00 per fortnight, in line with the ATOs prescribed periods.

  • You can do so by navigating to Payroll >Pay and select Action > Edit Payslip.
  • Edit the JobKeeper payment item to the required value, then scroll to the bottom and select Calculate TotalsUpdate Payslip.
  • You can now view your new totals via the JobKeeper Report.

If you have a large amount of employees to top up, or are a large organisation, you may prefer to use a CSV Import. To do this, navigate to:

  • Hamburger menu> Integrations> Paycycle Allowance Import.
  • Step 1: Select the Period Ending date and click Export Paycycles. This will export the data in that period end show you all of the JobKeeper pay items for all employees.
  • You can then adjust any of the amounts in the Allowance column needing to be topped up. Save
  • Step 2: Then select Import Paycycles. Your paycycle data will now be imported and you can continue to view payslips and generate your pay as normal.

If you need to create a Manual Payslip for a JobKeeper Payment
  • Choose the employee, and fill in the required details such as pay period.
  • Select Add New Position and choose an operation and position to apply the allowance against.
  • Select Add Pay Item and search for JobKeeper Top Up.
  • Insert required value, then scroll to the bottom and select Create Payslip.
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