Shift status on roster

Shifts on the rosters are colour-coded to help identify their status.

If you are unsure what error the colour is telling you,  hover over the shift and the status will pop up. For more detail on any warnings errors you can select the shift edit option

 mceclip1.png

  • To address the issue, select the Edit icon.
  • In the edit screen at the top, the shift will indicate the status.
  • Select a + where applicable to see the shift conflicts (like in the example below).

mceclip2.png

Below is an example of a common shift status:

Not_published.PNG

Not Published: Not Assigned, Offered or Filled (draft mode).

 

Warning.PNG

Warning: Can still be published e.g. not enough hours between shifts.

 

Declined.PNG

Error: Cannot be published e.g. Employee does not have matching position to work for this Operation.

If you get this error you will need to check that the person on your roster and the role that you've added on that shift is the right role.

If it is the right role e.g. this person works 2 different roles but only one is listed, either you (depending on your permissions or your relevant HR/ foundU admin who sets up your employees with their positions, pay rates etc) will need to check that the person you're trying to add to your roster has the correct employee set up in Approved people> Employee Card> Employee type.

 

On_Leave.PNG

On Leave: The employee has a leave application approved during that time. Can still publish.

 

Published.PNG

Published: Assigned to staff. The roster is live in their employee portal.

 

Reassigned.PNG

Shift Changed: Shift was reassigned to another employee. All employees affected by the change will be notified when the changes are published.

 

Shift_Cancelled.PNG

Shift Cancelled: If you cancel a shift that has been published, it will change to Shift Cancelled. You will still need to publish the change to notify the employee their shift has been cancelled.

 

Offer.PNG

Shift Offered: The shift has been offered to the employee. They have not yet accepted or declined.

 

Declined_from_Shift_Offer.PNG

Decline Shift (from offer sent): If you Publish > Send Offer, and the employee declines the shift it will turn the shift grey on the roster.

 

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Roster Shift Status Updates from Approve Shifts

When shifts are updated in Approve Shifts, the status reflects on the roster:

You can edit the shift to view details of the status and who authorised it.

 

Approved.PNG

Approved Shift

 

Declined1.PNG

Declined Shift 

If you have the Submit Shifts setting on (where employees submit their daily shifts).

You'll also see:

Approved or Unapproved Shift submitted by Employee 

Unapproved_shift_submited_by_employee.png

Declined Shift that was originally submitted by an employee

declined_shift_submited_by_employee.png

 

 

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