Setting up automatic Approval for Salaried staff

Salaried option

The Salaried automation option automatically approves the hours worked for Salaried employees based on the employee's work pattern and position settings.

The salaried option is used for permanent salaried employees with regular working hours (rather than casual staff who are paid based on hours worked).

When the Salaried option is on, this means that the employee can either be placed on a shift/roster (or not), and hours worked do not need to be approved through Approve Shifts.

  • When the automatic payment (Salaried) setting is on, the Salaried employee's hours will not appear in Approve Shifts.
  • Instead a paycycle is automatically created for them each pay period based on their salary - ready to be processed by payroll.
    • Please note that if your paycycle has already been created, this payment will appear in the next paycycle or require regeneration if you have only just turned on the salaried toggle.

 

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To enable the Salaried option (automatic approval) for a salaried employee

The salaried option is typically applied when onboarding a new staff member.

The Salaried option is turned on in the Work pattern step.

This uses the employees Work Pattern to automatically submit timesheets on their behalf.

  • Please note if you're using timesheets, these timesheets are still required to be accepted in case amendments are required.

To enable the salaried option for a salaried employee.

  1. In the quick menu navigate to People > Approved/ or Pending People. Locate the desired employee and click on their name to go into their Employee profile.
  2. Once in the users profile in admin select the Employee Card icon. Make sure they are set to full-time or part-time.
  3. In the Work Pattern tab,  use the toggle to enabled the Salaried option and update the standard weekly work hours - used to manage leave. e.g. 38 hr work week = 7.6 hrs per day Mon-Fri. 
  4. Click Save when complete.

Note: If you update this after generating your payslips, you will need to re-generate them for the change to apply.

 

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The Employee will be paid once pay is processed by Payroll as per the position details you have entered under their Employment Type.

Combining the salaried option with the ability to roster your salaried staff
If you would like to roster your salaried staff and have autopay used those rostered hours  when creating timesheets
  • In your platform settings > system settings ensure that the option 'Per/PT-time Use Work Pattern Over Rostered Times ' is switched off (and save).

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Leaving the Salaried option off or turning off the Salaried toggle

If you choose not to have automatic payments for your salaried staff:

  • Then for your permanent staff you will need to roster AND approve their hours each paycycle.

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